CONCEPT AI TEAM · VERSION 1.0 · JANUARI 2026
ARTICLE 1: DEFINITIONS
In these general terms and conditions, the following terms are used:
Contractor: “Concept AI Team” shall mean Robin Stam and Sjoerd Verbrugge, acting jointly under the trade name Concept AI Team and providing creative concept development, strategic consulting, and AI-driven design services.
Client: the natural person or legal entity entering into an agreement with the Contractor.
Services: all activities within the framework of the agreement, including concept development, AI-assisted design, content strategy, and creative consultancy.
AI-generated work: creative output that has been (partially) created using artificial intelligence tools and systems.
Deliverables: the agreed products and services to be delivered as set out in the quotation or agreement.
ARTICLE 2: APPLICABILITY
2.1 These general terms and conditions apply to all offers, quotations, and agreements of the Contractor, unless otherwise agreed in writing.
2.2 Deviations are only valid if expressly agreed in writing. Previously agreed deviations do not automatically apply to new assignments.
2.3 The applicability of the Client's general terms and conditions is expressly rejected.
ARTICLE 3: OFFERS AND CONCLUSION OF AGREEMENT
3.1 All quotations are non-binding and have a validity period of 30 days, unless otherwise stated.
3.2 An agreement is concluded at the moment the signed quotation is received by the Contractor, or when the Contractor commences the execution of the assignment.
3.3 Oral agreements are concluded by the Contractor only after written confirmation.
ARTICLE 4: EXECUTION OF THE ASSIGNMEN
4.1 The Contractor shall perform the work to the best of its knowledge and ability, in accordance with the requirements of good craftsmanship.
4.2 All obligations are best-effort obligations, unless a result is expressly guaranteed.
4.3 The Contractor has the right to have certain work performed by third parties, after consultation with the Client.
4.4 AI tools and systems may be used during the execution. The Contractor is responsible for the editing, quality control, and final finishing of all AI-generated content.
4.5 The Client undertakes to provide all information, materials, and feedback necessary for the execution in a timely manner.
ARTICLE 5: USE OF AI TOOLS
5.1 The Contractor uses AI tools for image generation, text production, concept development, coding and strategic analysis.
5.2 The Contractor does not guarantee that AI-generated output is free from third-party intellectual property rights. The Client bears sole responsibility for assessing its persuasiveness.
5.3 If the Client objects to the use of specific AI tools, this must be stated in writing prior to commencement.
5.4 The Contractor, as the data controller, shall not process business information via AI tools without express consent.
ARTICLE 6: INTELLECTUAL PROPERTY
6.1 All intellectual property rights to the concepts, designs, and works shall vest in the Contractor, unless otherwise confirmed in writing.
6.2 Upon full payment, the Client obtains a non-exclusive right of use to the deliverables for the purposes.
6.3 Modifying, reproducing, or reselling Deliverables is not permitted without the Contractor's permission.
6.4 The Contractor reserves the right to use the delivered works for its own publicity, unless otherwise agreed in writing.
6.5 For AI-generated works, the rights are, in principle, not hierarchically held by any party. The Client is solely responsible for legal due diligence in this regard.
ARTICLE 7: COMPENSATION AND PAYMENT
7.1 The mixed fee is exclusive of VAT and any expenses, unless otherwise stipulated in writing.
7.2 Invoices must be paid within 20 days of the invoice date, unless otherwise agreed.
7.3 In the event of exceeding the payment term, commercial interest is due.
7.4 The Contractor is entitled to invoice 50% of the fee as a down payment at the start of the work.
7.5 In the event of additional work, the Contractor shall submit a supplementary quotation in advance.
ARTICLE 8: CONFIDENTIALITY
8.1 Both parties are obliged to maintain the confidentiality of all prohibited information received within the scope of the assignment.
8.2 This applies to the agreement and for a period of two years following the agreement.
8.3 The Contractor processed personal data in accordance with the GDPR. An employment contract is available upon request.
ARTICLE 9: LIABILITY
9.1 Liability for direct damage is limited to the invoice value of the final assignment, with a maximum of € 10,000 per damage-causing event.
9.2 The Contractor shall never be liable for indirect damage, consequential damage, lost profits, or damage resulting from the use of AI-generated content.
9.3 The Client indemnifies the Contractor against third-party claims arising from the use of the Deliverables.
ARTICLE 10: TERMINATION AND DISSOLUTION
10.1 The Client may terminate an assignment with a notice period of 14 days. In that case, payment is due for all work performed plus 25% of the remaining assignment value.
10.2 The Contractor may dissolve the agreement with immediate effect if the Client fails to fulfill its obligations, applies for a moratorium, or is declared bankrupt.
ARTICLE 11: COMPLAINTS
11.1 Complaints must be submitted in writing within 14 days after delivery.
11.2 In the event of a justified complaint, the Contractor shall revise the work free of charge, or including a credit note.
ARTICLE 12: APPLICABLE LAW AND DISPUTES
12.1 All agreements are governed by Dutch law.
12.2 Disputes shall first be resolved through consultation. If this is unsuccessful, they shall be submitted to the independent court in the Contractor's place of business. Concept AI Team · info@sjoerdistan.com · www.conceptaiteam.com
FINAL PROVISION
These terms and conditions apply effective from January 1, 2025, and supersede all previously applied terms and conditions. The Contractor reserves the right to amend these terms and conditions. Amended terms and conditions apply to new agreements.
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